Probation, Dismissal and Readmission

Academic Probation

What is academic probation?

An undergraduate is on academic probation when their overall or quarter grade point average drops below 2.0, but is higher than 1.5.

What is academic probation continued?

An undergraduate is on academic probation continued when their grade point average overall or quarterly drops below 2.0, but is higher than 1.5 for a second, consecutive quarter.

If I was on probation three quarters ago and then again in the most recent quarter, will my status be probation continued?

No, your status as probation continued is based on your probation status in the previous quarter.

What do I do if I receive notification that I am on probation or probation continued?

Probation and probation continued are indications that you are in academic distress. You should take your academic status very seriously. It is usually a sign that something is causing an imbalance in your ability to maintain the expected minimum academic standards. You must make adjustments in your life that will improve your academic performance and see your BASC adviser for strategies to improve. Click on the "Schedule an Appointment" link above to find a time to meet with your adviser.

Please see your adviser sooner rather than later when you notice you are starting to struggle. The University offers many free student support services to help you return to good academic standing.  If your academic standing does not improve within two quarters, you will become subject to disqualification and may be dismissed from the University.

Will I be asked to drop my classes and leave the university if I am on probation/probation continued?

If your status is probation or probation continued you are not “subject to disqualification” (see below) so you will NOT be dismissed; however, if your overall or GPA is below 2.0, but higher than 1.5 for three consecutive quarters, you will be subject to disqualification and may be dismissed from the University.

What is minimum progress or the degree progress average?

The University requires undergraduates to complete an overall average of 13 units per full-time quarter (this is equal to at least 39 units for the academic year).  This is monitored every academic year.  Failure to meet this minimum can result in dismissal. Please see the section on dismissal below for more information.

What can I do if I am on probation for minimum progress (MP)?  

Notification messages for students not meeting minimum progress standards after spring quarter are sent to students at their UC Davis email account. Students who are not meeting minimum progress must complete units during the summer and/or fall to make up the deficit. Depending on your situation you may take classes at either a community college, UC Davis, or another UC to address your "MP issue". Student still at “subject to dismissal” status at the end of fall quarter will receive notification of dismissal after fall quarter. Exceptions for meeting these standards are rare and must be approved by the CBS Dean’s Advisory Committee.

Subject to Disqualification/Dismissal

What is “subject to disqualification” or “subject to dismissal”?

Subject to disqualification means that your academic progress is not meeting the minimum standards to continue at the university and you may be dismissed. A student is subject to disqualification* when:

  • Their overall or quarter Grade Point Average drops below 1.5 or
  • When they are on academic probation for two consecutive quarters or
  • They have not met the University’s minimum progress.

The BASC advisers review the records of students on SD to decide how to best support them.   

*Note: Freshmen who did not meet the Admission requirement for the Entry Level Writing Requirement by their third quarter will be dismissed; this pertains to a very small student population.

Why are students dismissed from CBS?

Dismissal is not intended to be punitive, but it is intended to prevent a student from continuing a downward trend academically for reasons that are unique and personal for each student.  Because of excess units and insufficient grade points, continuing poor academic performance will make it nearly impossible for such a student to graduate from UC Davis.   Dismissal gives students the opportunity to take time to solve any internal or external environmental barriers causing the student to struggle, and make the necessary adjustments needed to become successful again.

I just found out I am subject to disqualification. Can I appeal a dismissal?

If you are subject to disqualification you will receive email notification shortly after grades post (it may take several days after your final exams are over). The email you receive will explain two options:

1) You may either accept the dismissal and take time off away from the University to take care of any issues which may be causing a barrier to success or,

2) You may submit a written appeal to remain at UCD. Your appeal includes a written statement and a meeting with an academic adviser. You will need need to explain  and/or present documentation of extenuating circumstances which caused your failing grades.

Participating in the appeal process does not guarantee that you will be able to remain at the University. If you have additional pertinent and verifiable information to provide your advisers at BASC, an appeal may be appropriate.

  • Do NOT appeal if the circumstances that contributed to your low grades will continue; time off is in your best interest;
  • DO appeal if your circumstances will no longer impact your ability to succeed in your classes and you are now ready to do all that is necessary to correct the grade deficiency, including potentially changing your major.

What happens if I am dismissed?

If you are dismissed, you will be dropped from your current courses and withdrawn from the University.  Applicable registration fees are refunded to you. You will receive helpful information from your adviser regarding what to do if you live in the residence halls, have financial aid, student insurance, etc. You will also receive advising along with a preliminary plan for readmission which may include attending community college or most likely, summer sessions at UC Davis. If you are dismissed for academic disqualification you may apply for readmission to CBS at a time specified in your dismissal notification, provided you have made the necessary adjustments to return to good standing. The University offers many free student support services to help you return to good academic standing; see your adviser immediately if you plan on returning. Refer to the Application for Undergraduate Readmission available from the University Registrar and the CBS Supplemental Readmission Application.

For more information, please read this document: CBS Dimissal Counseling

What happens if my appeal is approved and I can stay at UCD?

If it is determined that your extenuating circumstances are resolved and you can reasonably focus on your academics, you may be allowed to continue for one quarter with a contract. The dismissal appeal includes a comprehensive review of your academic record. Part of your continuation requirements may require you to change your major out of CBS. Your continuation requirements (i.e. contract) will include certain criteria you must meet in order to continue to be enrolled in subsequent quarters.

If you receive a continuation contract and you begin to experience difficulty and believe you will be unable to meet the requirements, please contact the adviser who issued you the contract immediately for additional planning. If you do not meet the continuation contract, you will be dismissed from the University as described above. There is no opportunity for a second appeal if you do not meet your continuation requirements.

I have not met my continuation requirements contract. What should I do if I am dismissed?

Students will be notified by email the reasons for the dismissal decision and the conditions for readmission. Please follow the instructions in the email you receive. Notification will be sent to Office of University Registrar to drop you from your courses. Contact the Student Accounting office for refund processing schedule.

If you have been dismissed, schedule an appointment to see a BASC adviser during the spring quarter prior to readmission (mid-April). The adviser will assist in providing options for becoming eligible to return to UC Davis or completion of the undergraduate degree at another university.

Minimum Progress

 What is minimum progress (MP) or the degree progress average?

The University requires undergraduates to complete an overall average of 13 units per full-time quarter. This is monitored every academic year. Failure to meet this minimum can result in dismissal.

What if I do not meet the minimum progress requirement?

  • If you have not completed an average of 13 units per quarter by the end of spring quarter, you will be placed on probation and will have two additional quarters to meet the 13-unit minimum average.
  • If your units-per-quarter average is below 12 units you will be subject to disqualification and will have one additional quarter to meet the minimum average of 13 units-per-quarter. 
  • If your overall units-per-quarter average (“degree progress average”) is below 13 you will be subject to disqualification and may be dismissed.
  • You may take courses during the summer to make up the deficit. See an advisor ASAP to plan your summer course work.

What can I do if I do not meet minimum progress during the academic year?

If you are not meeting minimum progress you must complete units during the summer to make up the deficit. You can complete units at a community college, at UC Davis, or a UC other than Davis.

What can I do if I am on probation or subject to disqualification for minimum progress?  

Notification messages for students not meeting standards after spring quarter were sent to students at the sisweb account. Students who are not meeting minimum progress must complete units during the summer and/or fall to make up the deficit. Student still at “subject to dismissal “status at the end of fall quarter will receive notification of dismissal after fall quarter. Exceptions to meeting standards are rare and must be approved by the CBS Dean’s Advisory Committee.

Readmission to UC Davis

What is readmission?

Readmission is the process for any student who has been separated from UC Davis for one or more regular quarters. Unlike admission to UC Davis, the readmission process is not competitive but it is determined based on specific criteria regarding your personal circumstances and academic record.

Readmission is used for any student who has been out of UC Davis for one or more regular quarters. The student must apply through the Office of the Registrar at least 8 weeks before the beginning of the quarter s/he plans to return. Readmission application is available through the Registrar's Office website. See the resources on the BASC website for additional information on conditions to allow readmission.

To be connected with an adviser for readmission, please email cbsundergrads@ucdavis.edu after considering the timelines in the table below:

Readmission Information

Return Quarter

Contact BASC

Application Deadline

Considerations

Fall Early March Last business day of August Likely to be required to take summer sessions at UCD, other UC or CCC
Winter Early September Last business day of October May consider contact earlier in case summer sessions at UCD, other UC or CCC may be required
Spring Early November Last business day of January May consider contact earlier in case summer or fall sessions at UCD, other UC or CCC may be required

What if I need decide to take time away from UCD?

There are basically two options:

1. Withdraw from the university with an undetermined time for return; or

2. Apply for the Planned Educational Leave Program (PELP).

Withdrawal is an immediate break in registration and can happen during the quarter. Returning to Davis requires an application for readmission. Check the Office of the Registrar or their website for withdrawal deadlines. If your academic status is “not in good standing” when you withdraw, you will remain in “not in good standing” upon return and will be receive a academic contract to return to “good standing” the quarter following your return. Dismissal will override withdrawal, so do not think that if you withdraw that you will not be dismissed. You must meet with an adviser if you are on academic probation and considering withdrawal.

The Planned Educational Leave Program (PELP) allows any continuing registered undergraduate student to temporarily suspend academic work at UC Davis. Undergraduates may take one such leave during their academic career at UC Davis and that leave is limited to one quarter in duration. The deadline for PELP is the 10th day of instruction. Please visit the Office of the University Registrar for more on the PELP option.